The Payment Tracker for Fashion Models Working With Multiple Agencies

You shouldn't need a finance degree to know what you're owed.

You finish a three-day shoot in February. It's May. You've worked for three agencies since. Which one owes you what? You scroll three apps and two spreadsheets to find out — then remember the voucher you submitted in March still hasn't been confirmed.

This is what every working model deals with. Vouchers, agency commission, net 30/60/90, multi-currency, multiple agencies. The payment delay between shoot and money in your account is commonly 60 to 120 days — sometimes longer. That's how the industry has always worked. The system is slow, not broken.

What models who handle it well do differently isn't chase harder. They always know where things sit.

What you can track

• Per-agency ledgers. Every agency has its own running balance. See net-of-commission income at a glance.
• Voucher → invoice → paid lifecycle. Track each job through every stage. Mark when each step happens. See where it's stuck.
• 35-day and 56-day overdue alerts. Automatic reminders before you'd otherwise notice. Two prompts — enough to follow up, not enough to nag.
• Multi-currency. Work in EUR, USD, GBP, AUD without spreadsheet math. Live conversion to your home currency.
• Mother-agency and main-agency commission split. Handle double-commission jobs without manual subtraction.
• CSV export for tax. Every payment, every agency, every currency. End of financial year takes minutes.
• Works offline. Your phone signal isn't always great in the studio. Your data stays on your device — nothing leaves your phone.

Why generic accounting tools don't fit

Tools like QuickBooks and FreshBooks are built for office workers who invoice their own clients on net 30. Fashion models don't work that way.

• Vouchers, not invoices. Generic tools don't know what a voucher is. The voucher is the basis for everything that follows.
• Agency commission isn't an expense. It's a deduction taken before the model is paid. Most accounting tools mishandle this.
• Net 60 or 90 is the default. Generic tools assume net 30. Models lose visibility waiting on the real timeline.
• Usage rights and buyout fees are line items. A standard invoicing tool doesn't separate a day rate from a usage fee. The difference can be the larger half of a job's value.

BOOKDU was built by Roman Feldman for his daughter, who works across three countries. If your career looks like hers, this is for you.

How it fits the rest of your admin

• Track expenses the same way — agency fees, test shoots, gym, skincare, travel.
• Get a tax-ready CSV export at end of year — categories pre-mapped to ATO/IRS/HMRC.
• Read more: How long do modeling agencies take to pay?
• Read more: How to track payments across multiple agencies